User Access Profiles can now be customized

Published on : Jan 22, 2019

Category : BizTalk360 Update



A few more days to go for the release of our new version, BizTalk360 v8.9.5. Release by release, we aim at improving the user experience by adding new features and enhancing the existing features as per the suggestions and feedback received from our customers. The feedback can be posted in our User Voice portal There, customers can vote for the posted suggestions if they feel that the ideas also fit into their business requirements. These suggestions will be taken up for development based on the priority of voting.

There have been quite a few features and enhancements added in this release. Let’s look at one of the features which got the attention of many customers and that we thought it would ease the users in their business operations while using BizTalk360. So come on, lets jump in!

User Access Policies

After the installation of BizTalk360 and activation of the license, the next thing the user would do is to create the users, groups and provide access to the BizTalk360 features in the User Access Policy section. This is available only for providing access to the features in BizTalk360 and not for BizTalk level access. The importance of this feature can be known from the article User Access Policy.

In our previous version, BizTalk360 v8.9, this feature was enhanced to configure different rules for providing access to the existing as well as newly created BizTalk applications for the users. Get to know about the different rules here “User Access Policy – The New Look for Application Access”.

As part of this enhancement, we have introduced the concept of the Application groups for grouping the applications of similar category and provide users the access to the Application groups. So, any new application created, when added to such an Application Group will be automatically given access to the users.

Now there is an additional feature of managing custom User Access templates, which is described in the later part of this article.

As part of this enhancement, the user management, application groups and the custom templates must be managed in different sections. This has been done to avoid confusion to the users. Hence, the existing look of the User Access Policy section has been modified as below.

Manage Application groups

The application groups can now be managed in a separate section. Here, the application groups can be created, modified or deleted. Now it would be easy for customers to create application groups and manage them from a single section rather than moving between the screens.

Manage Users

This section remains the same as in previous versions, where the users and NT groups can be created, modified or deleted. Modification has been done in the Add permissions section for the normal users to include the custom profile templates newly created.

The Profile Templates

Keeping in mind the level of security needed for accessing the features and performing the operations with the BizTalk environment, we have the fine-grained authorization within BizTalk360. When a new user is created, the permissions to the BizTalk360 features can be selected from the list of features under each section and saved to the user profile. When the new user logs in to BizTalk360, he can only use the features which are added to his profile.

In the earlier versions, the features were selected from the list available or from the predefined templates available. These predefined templates come as part of the installation. There are three predefined templates available:

  • View only modules – Choosing this template will provide read-only access to few features in BizTalk360. This will be helpful for the Level 1 support team
  • Limited operation access – This provides access for the users to operate on Host Instance, applications and service instances
  • Full access to all modules – As the name implies, the user will have access to all the features when this template is chosen

As per the feedback received from the customer, we have added the new capability to create custom templates and select them for providing access to the users.

How do the custom templates help?

Consider a scenario, where the customer would need to provide similar permissions to multiple users. what if we need to make some minor changes to some of the users to enable or disable few features.It would be very difficult to make changes for every user. BizTalk360 made this process very easy for the users by introducing the capability creating custom profile template. 

With the help of a custom profile template, this can be made possible in a single click. You can create a custom template with the desired features selected and choose the template while creating the users. Won’t this be an easy and quick way of configuring permissions to the users? Yes, of course!

The creation of custom templates is also done very quickly. The custom template can be created by providing a name to the template and selecting the features to be added to the template. With this feature, for each custom template, you can select permissions and store them as a custom template.

This would be similar to the Add permissions section in the user creation, but the only difference being the selected features can be saved to a template and used later in creating different users. The predefined templates would be suffixed with System Predefined in the name.

With the custom profile templates, the user creation is made much easier. The customer need not scroll through the entire list of features while creating users.


We always monitor the feedback portal and take up the suggestions and feedback. Now we would like to request you, our customers, to please take the time to fill this questionnaire to help us prioritize the next upcoming feature tasks, to let us know what are your main pain points and help us to further improve the product.

Why not give BizTalk360 a try! It takes about 10 minutes to install on your BizTalk environments and you can witness and check the security and productivity of your own BizTalk Environments. Get started with the free 30 days trial. Happy monitoring with BizTalk360!